Creating Your Own Teacher Organization Binder {Lesson Plan, Grade Book, Attendance, Calendars, Birthday and More}

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I know teachers who purchase one of those big yellow plan books each year. They fill it in weekly. It works for them. And that's great. 

Those never worked well for me though and once I started making my own I never turned back. If you've never tried making your own plan book I highly recommend giving it a try.

Although I have toyed with the idea of creating something and then having it spiral bound, I love the flexibility of a binder. I enjoy being able to mix and match pages and move things around as needed.
{Click to access and download}

For today's Flash Freebie, I've created a collection of 25 Lesson Plan Binder Covers for the new school year. I used a variety of colors and patterns so there would be something for everyone. 

Back in my earliest of blogging days I did a mini-series on setting up your very own Teacher Binder. I'm going to repost it below as it is still one of my best sellers and there is a lot of useful info in the post.

{Originally posted in Summer 2010}. . .

I am going to focus on helping you set up THE ULTIMATE TEACHER ORGANIZATION TOOL from scratch.

Come on folks, you know you want to play along at home.

What if I promise you that this tool is going to rock your teaching world? Because I'll not only promise that, but I'll pinky promise.

And a pinky promise is serious business around here.

So here's your homework: Obtain a 3-ring binder in a color that makes you happy. It must have a clear outer layer that will allow you to slide papers and whatnot into the front and back. I wouldn't go smaller than a 1", but 2 inches just feels big. I would probably buy a 1". You can always upgrade.

DAY 2:

I heart binders. The main reason is that they are so flexible and forgiving. You can add to them. You can subtract from them.

It's OK if you didn't. You can still play along. This week we are going to be building (insert announcer voice) THE ULTIMATE TEACHER ORGANIZATION TOOL.

There are several components to it. Today we are going to focus on the PLAN BOOK part.

{You may also be interested in my ink-saving Planbook that is part of my Blackline Design collection.}

I've tried keeping lesson plans in one of those traditional books. I've tried doing them on the computer. Both had pros and cons. What I have found to be best is to customize and create my very own binder that houses lots and lots of information and tools to keep me on top of things.

You can access and all of the printables shown below by clicking here

Whichever option you decide to go with, you will probably want to include the following components or some form of a variation of them. I like to start with the big picture and work toward the details from there. I start with...

This is a snapshot of the year, but with less details. It's great for recording special projects, themes, author studies, etc.

Create a row for each week of the year (should be 40) and columns for the different subject areas. I made one sheet that I can print several times so I can use specific categories for language arts like spelling, word study, comprehension skill, writing, etc.


This takes on the look of a traditional plan book. The left column has the days of the week with space to write the date and the number that corresponds to the day of school. This feature comes in especially handy in the spring when you start your countdown to the next summer vacation. C'mon, you know you do!

All you need is one template. You can then copy/print as many as you need for the year. Hint: add in the recurring items like specialists, lunch, snack, etc. before copying to save yourself time.

Now that we have the plan book foundations down, let's move on to the "extras." These are items that are normally found in a commercially-made plan book so I keep them in this section of my binder as well.

It's important to have a calendar that is separate from your planning calendar to record meetings, conferences, assemblies, holidays, and those sorts of things. The one I designed has empty boxes to fill in the dates so that I can just print new ones for the next year. If you are going to take the time to make one I suggest doing that to save the hassle of recreating it next summer.

I number my students so I like to have a column for numbers next to the name. I also include parent names, home addresses, email addresses, phone numbers and cell phone numbers.
I use this section to house specific medical concerns about students as well as general school info regarding policies and the nurse.

I designed two versions of this. I plan to leave one in my plan book and hang the other by the door for easy reference.
It's nice to have all the birthdays at a glance. I do have a chart in my classroom for this purpose, but I also include coworkers on the one in my plan book.

We actually do our attendance online, but I found I missed having my own records in writing so I keep this as well. It's helpful to reference in a conference or student meeting.
I also have a grade book on my computer, but again prefer to have the original on paper. This allows me to correct papers anywhere and record the grades.


You need a cute cover. There are the three I designed to include in the teacher plan book set. I used the middle one for myself. I am making a collage of personal photos for the back sleeve.

Be sure to include your name and contact info in the book so that it can easily be returned to you if it is misplaced.

When I sent you off to get your binder yesterday, I probably should have told you to get page protectors and tabbed dividers as well. You might want to think about getting those.

It's time to get cracking on the first section of your binder. Decide which of the components you feel you need to include and design away.

...or have I mentioned that you can click here to purchase ALL of the items pictured for only $10.00 at my Teachers Pay Teachers Store?

I'm currently in the process of creating some new planbooks with different themes and color schemes and also have the following items available in my Blackline Design Collection.

keywords: teacher organization how to make a plan book grade book teacher binder classroom organization

For more tips and ideas on organizing and managing your classroom please check out my Clutter-Free Guide along with my Teaching Procedures and Routines Workbook. This post is part of:

The 25 Lesson Plan Book Covers debuted as a Flash Freebie on 7.3.13 and was available from 8:00 AM to forever EST. 
Be sure to follow my blog and store  and Facebook Page for notification of the Freebie of the Day
Click here for a listing of all of the Teacher Tips and Printables from The Summer of 2013.

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Flash Freebies or Discounted Debut Items and view my easy-to-navigate online catalog.

Check out CFC's Helpful Series for Teachers: 

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